Administrative Support – Track & Field


Faculty of Kinesiology and Physical Education Administrative Support – Track & Field

The University of Toronto is seeking a candidate to fill the casual position of Administrative Support for the Varsity Blues Track & Field program.

Reporting to the Manager of Intercollegiate Sport and supervised by the Head Coach, Track and Field the key roles and responsibilities include:

Administrative Duties

  • Assists with day-to-day cross country/track & field activities including all logistics around team/coaches meetings. Takes minutes where necessary.
  • Oversees the logistics of team travel including but not limited to
    • Booking of vehicles (van/buses) with the travel coordinator
    • Completing all travel itineraries and room allocations where applicable for the travel coordinator 10 days prior to travel
    • Coordinating and submitting all appropriate travel expenses within two weeks of travel
  • Takes the lead on ensuring all meet entries are completed prior to deadlines
  • Assist with the submission of day-to-day expenses by the appropriate deadlines.
  • Is responsible for maintaining accurate inventory counts on all apparel and equipment.
  • Assists with the distribution of all team-related gear (sideline apparel/uniforms)
  • Works collaboratively with the AC facilities team to ensure that all track equipment/track storage area, is kept clean and safe for participants/staff. Program Liaison
  • Acts as a liaison for the program to the following Faculty departments:
    • Events team for all home cross country and track & field events
    • Facilities team for set-up/take-down/conversions/facility bookings
    • The integrated support team (head therapist, lead fitness & performance coach) in facilitating IST meetings.

Athlete Services

  • Working directly with the Assistant Manager, Athlete Services, provides administrative support for the program which includes but not limited to:
    • Ensuring all student-athletes have completed their VBRS registration
    • Ensuring all student-athletes and coaches have completed all mandatory training requirements as outlined by the University, OUA and U SPORTS.
    • Helps coordinate on-campus recruitment visits Communication & Media
  • Working directly with the Manager, Intercollegiate Events, Marketing and Communications and Coordinator, Athletic Communications, works to ensure that o The scheduling of all mandatory team sessions
  • including photo shoot, media days, social media training.
    • Confirming the names of the rosters that are posted online.
    • The policies for posting on social media, including recruiting announcements are followed
    • The submission of all entries and results for all invitational meets are sent prior to the competition.
    • Assists with the submission of all cross country and track & field award information to the OUA and/or U SPORTS.


• University degree preferably in kinesiology or physical education or equivalent experience.
• Sport administration/sport management experience an asset
• A valid police reference check. Please send your resume/CV with a cover letter with three references to Steve Manchur, Manager Intercollegiate Sport via email at [email protected].

Compensation: Up to 24 hours per week $15.50/hr starting September 5 to December 8, 2023. Deadline for application: Tuesday August 22 at 5:00 p.m. Only individuals selected for an interview will be contacted.

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