2024 AGM Information

Date: Sunday, September 22, 2024

Time: 3:00 – 5:00 pm

Registration: https://athleticsreg.ca/#!/events/2024-ao-annual-general-meeting-virtual

Reports & Information: Coming Soon

Appointment-of-Proxy-Form-2024 (PDF Version)

Appointment-of-Proxy-Form-2024 (Word Version)

2024 AGM Reports 

  1. Agenda
  2. 2023 AGM Minutes
  3. Board Motions made since last AGM
  4. 2023-2024 Year-End Report
  5. Board Committee Reports
    1. Board Report
    2. Finance Committee Report
    3. Governance Report
    4. Human Resources Report
    5. Risk Management Report
  6. Operational Committee Reports
      1. Athletes Advisory Council Report
      2. Competitions Committee Report
      3. Masters Committee Report
      4. Technical Committee Report
      5. Officials Executive Committee Report
  7. Financial Reports
    1. 2023-2024 Audited Financial Statements
    2. 2023-2024 Summary P&L – Q1
  8. Resolutions Confirming a new By-Law and approving the Articles of Amendment of Athletics Ontario
  9. Nominations/Election of Directors

2023 AGM Information

Date: Sunday, November 19, 2023

Time: 3:00 – 5:00 pm

Pre-AGM Presentation: 1:00 – 2:30 pm (Review of new membership registration platform)

REGISTRATION for the AGM and Membership Presentation: https://www.trackie.com/event/2023-AO-AGM-November19

Due to the electronic platform in which the Annual General Meeting will be conducted, all individuals who are the designated voter for their club must log into the meeting using a computer, tablet, iPad or other electronic device that allows you to display your name (you cannot dial in by phone number).


Appointment-of-Proxy-Form-2023 (PDF Version)

Appointment-of-Proxy-Form-2023 (Word Version)

2023 AGM Reports 

  1. Agenda
  2. 2022 AGM Minutes
  3. Board Motions made since last AGM
  4. 2022-2023 Year-End Report
  5. Committee Reports
    1. Board Committee Reports
      1. Board Report
      2. Finance Committee Report
      3. Governance Report
      4. Human Resources Report
      5. Risk Management Report
    2. Operational Committee Reports
      1. Athletes Advisory Council Report
      2. Competitions Committee Report
      3. Masters Council Report
      4. Programs & Services Committee Report
      5. Technical Committee Report
      6. Officials Executive Committee Report
  6. Financial Reports
    1. 2022-2023 Audited Financial Statements
    2. 2023-2024 Summary P&L – Q2
  7. Nominations/Election of Directors

2022 Info below:

Appointment of Proxy Form 2022

Reports

  1. Agenda
  2. 2021 AGM Minutes
  3. Board Motions made since last AGM
  4. 2021-2022 Year-End Report
  5. Committee Reports
    1. Board Committee Reports
      1. Board Report
      2. Finance Committee Report
      3. Governance Report
      4. Human Resources Report
      5. Risk Management Report
    2. Operational Committee Reports
      1. Competitions Committee Report
      2. Programs & Services Report
      3. Technical Report
      4. Quest for Gold Report
      5. Masters Council Report
      6. Athletes Advisory Council Report
    3. Officials Reports
      1. AOOEC Chair Report 2022
      2. AOOEC Vice Chair Report 2022
      3. 2022 AGM Officials Award & Incentives Report
      4. 2022 AGM Officials Seminars and Upgrading Report
      5. AGM Officials Availability Report
      6. AOO Proposed Budget 2022-2023
  6. Financial Reports
    1. 2021-2022 Audited Financial Statements
    2. 2022-2023 Summary P&L – Q2
  7. Nominations/Election of Directors
  8. Other Business
    1. 2022-27 Strategic Plan

Pre-AGM Special Session – Developing a Safe Sport Culture 101 (Presented by Will Russell BA, MMM, JD-Sport Lawyer)

Time: 1:00 – 2:30 pm (VIRTUAL)

Having practical and effective policies is important, but policies only go so far. Culture is much more than written standards – it is how things are done.

This session will identify the essentials of creating effective organizations, with a specific focus on creating a safe and competitive culture that allows teams to pursue athletic excellence.

Will Russell BIO

Registration: https://trackiereg.com/Safe-Sport-Culture-101


2021 AGM Information

Important Info

2021 Motions Form

Download the fillable motions form here.

Following is the official notice, which includes information to submit motions, to be discussed at the event: Notice of 2021 Annual General Meeting

Due to the electronic platform in which the Annual General Meeting will be conducted, all individuals who are the designated voter for their club must log into the meeting using a computer, tablet, iPad or other electronic device that allows you to display your name (you cannot dial in by phone number).

Appointment of Proxy Form 2021

Reports

  1. Agenda
  2. 2020 AGM Minutes
  3. Board Motions made since last AGM
  4. 2020-2021 Year-End Report
  5. Committee Reports
    1. Board Committee Reports
      1. Board Report
      2. Finance Committee Report
      3. Governance Report
      4. Human Resources Report
    2. Operational Committee Reports
      1. Competitions Committee Report
      2. Programs & Services Report
      3. Technical Report
      4. Risk Management Report
      5. Quest for Gold Report
      6. Masters Council Report
      7. Officials Reports
        1. AOOEC Chair Report 2021
        2. AOOEC Vice Chair Report 2021
        3. 2021 AGM Officials Award & Incentives Report
        4. 2021 AGM Officials Seminars and Upgrading Report
        5. AGM Officials Availability Report
        6. AOO Proposed Budget 2022-2023
  6. Financial Reports
    1. 2020-2021 Audited Financial Statements
    2. 2021-2022 Summary P&L – Q2
  7. Nominations
    1. Election of Directors

2020 AGM Information

Meeting Summary

2020 Notable Moments Video

2:00PM Pre-AGM Presentation: Women CAN Seminar from Border City Athletics Club

2020 AGM Audio/Video Summary

2020 Officials AGM Audio/Video Summary


Date: Sunday November 22, 2020

Time: 2:00pm – 5:00pm

Location: The 2020 AGM will be held virtually on Zoom.

Schedule of Events:

2:00PM – 3:00PM – Women Can Seminar Presentation, Empowering Women in Sport, from Border City Athletics Club Panel (Read Description of Presentation and Bio’s)

3:30PM – 5:00PM – Annual General Meeting

Register: www.Trackiereg.com/2020-AO-AGM-November22

Important Info

Following is the official notice, which includes information to submit motions, to be discussed at the event: Notice of 2020 Annual General Meeting

Due to the electronic platform in which the Annual General Meeting will be conducted, all individuals who are the designated voter for their club must log into the meeting using a computer, tablet, iPad or other electronic device that allows you to display your name (you cannot dial in by phone number).

Appointment of Proxy Form 2020

Reports

  1. Agenda
  2. 2019 AGM Minutes
  3. Board Motions made since last AGM
  4. 2019-2020 Year-End Report
  5. Resolution Amending By-Laws 2020
    1. AO By-Laws 2020 Amendments 
  6. Committee Reports
    1. Board Committee Reports
      1. Board Report
      2. Finance Committee Report
      3. Governance Report
    2. Operational Committee Reports
      1. Competitions Committee Report
      2. Programs & Services Report
      3. Technical Report
      4. Risk Management Report
      5. Quest for Gold Report
      6. Ontario Masters Report
      7. Officials Reports
        1. AOOEC Chair Report 2020
        2. AOOEC Vice Chair Report 2020
        3. 2020 AGM Officials Award & Incentives Report
        4. 2020 AGM Officials Seminars & Upgrading Report
        5. 2020 AGM Officials Availability Report
        6. AOO Proposed Budget 2021-2022
  7. Financial Reports
    1. 2019-2020 Audited Financial Statements
    2. 2020-2021 Summary P&L – Q2
  8. Nominations
    1. Election of Directors
    2. Nominees
      1. Jason Bunston (re-election)
      2. Scott Currier (re-election)
      3. Dean Hustwick (re-election)
      4. Meshell Lynch-James
      5. Patti Moore

2019 AGM Information

Date: Sunday November 17, 2019

Time: 3:00 PM – 7:00 PM

Location: Toronto Pan Am Sports Centre, 875 Morningside Ave, Toronto, ON M1C 0C7

Agenda:

3:15 PM – 4:15 PM – Safe Sport Presentation (Marie-Claude Asselin – Read Bio, Wayne McNeil – Read Bio)

4:15 PM – 4:30 PM – Networking

4:30 PM – 5:15 PM – Board Governance Presentation (Dr. Richard Leblanc – Read Bio)

5:15 PM – 5:30 PM – Networking

5:30 PM – 7:00 PM – Annual General Meeting

Register: Trackiereg.com/AO2019AGM

Upon arrival at 3:00 PM, please proceed to Studio 2/3.

Important Info

Following is the official notice, which includes information to submit motions, to be discussed at the event: Notice of 2019 Annual General Meeting

Reports

  1. Agenda
  2. 2018 AGM Minutes
  3. Board Motions made since last AGM
  4. 2018-2019 Year-End Report
  5. Revised Membership Policy
  6. Committee Reports
    1. Board Committee Reports
      1. Board Report
      2. Finance Committee Report
      3. Governance Report
      4. Human Resources Report
    2. Operational Committee Reports
      1. Competitions Committee Report
      2. Programs & Services Report
      3. Technical Report
      4. Risk Management Report
      5. Quest for Gold Report
      6. Ontario Masters Report
      7. Officials Reports
        1. AOOEC Chair Report 2019
        2. AOOEC Vice Chair Report 2019
        3. 2019 AGM Officials Award & Incentives Report
        4. 2019 AGM Officials Seminars & Upgrading Report
        5. 2019 AGM Officials Availability Report
        6. AOO Proposed Budget 2020-2021
  7. Financial Reports
    1. 2018-2019 Audited Financial Statements
    2. 2019-2020 Summary P&L – Q2
    3. 2020-2021 Budget
  8. Nominations
    1. Nominations Eligibility List
    2. Nominees
      1. Brian McClelland
      2. Petrina Dolby
      3. Robin Campbell
      4. Dayna Maaten

2018 AGM Reports and Minutes:

Following is the official notice, which includes information to submit motions, to be discussed at the event: Notice of 2018 Annual General Meeting

DRAFT MINUTES – 2018 AGM

Reports (*Please note that no hard copies of the following will be provided at the AGM, please review in advance):

  1. Agenda
  2. 2017 AGM Minutes
  3. Board Motions made since last AGM
  4. 2015-2018 Strategic Priorities Report, and 2017-2018 Year-End Report
  5. 2018-2021 Strategic Priorities
  6. Committee Reports
    1. Board Report
    2. Governance Report
    3. Risk Management Report
    4. Quest for Gold Report
    5. Programs & Services Report
    6. Technical Report
    7. Competitions Report
    8. Ontario Masters Report
    9. Officials Reports
      1. AOOEC Chair Report 2018
      2. AOOEC Vice Chair report 2018
      3. 2018 AGM Officials Award & Incentives Report
      4. 2018 AGM Officials Seminars & Upgrading Report
      5. 2018 AGM Officials Availability Report
      6. AOO Proposed Budget 2019-2020
  7. Financial Reports
    1. 2017-2018 Audited Financial Statements
    2. 2018-2019 Summary P&L – Q2
    3. 2019-2020 Budget
  8. Nominations
    1. Nominations Eligibility List
    2. Nominees
      1. Sarah Boyle
      2. Jason Bunston
      3. Nicole Clarke
      4. Scott Currier
      5. Laura Houston
      6. Dean Hustwick

2017 AGM Reports and Minutes:

Agenda

Click here to view the 2017 Agenda

Minutes

AO 2016 AGM Minutes – Final

Reports

Board Report 2017

Executive Committee Report 2017Finance Committee Report 2017Governance Committee Report 2017Human Resources Committee Report 2017Risk Management Committee Report 2017Quest for Gold Committee Report 2017Programs and Services Committee Report 2017Competitions Committee Report 2017Technical Committee Report 2017

Staff Reports 2017

Ontario Masters Association AGM Report 2017

Athletics Ontario Officials EC Chair Report 2017Athletics Ontario Officials EC Vice Chair Report 2017Athletics Ontario Officials EC Availability Report 2017Athletics Ontario Officials EC Awards Report 20172017 Director Seminars and Upgrading Report

Financials

2016 -17 Financial Statements

2018-19 Budget

Motions

2017 Motions


2016 AGM Reports and Minutes:

Minutes

AO 2015 AGM Minutes – Final

Reports

Board Report 2016

Executive Committee Reports 2016, Governance Committee Report 2016, Governance Committee Work Plan 2016, Finance Committee Report 2016, Human Resources Committee Report 2016, Risk Management Report 2016, Quest for Gold Committee Report 2016, Competitions Committee Report 2016, Programs and Services Committee Report 2016, Technical Committee Report 2016

AGM Nominating Committee 2016

2016 AGM Staff Reports

Ontario Masters Association AGM Report 2016

Athletics Ontario Officials EC Chair Report 2016, Athletics Ontario Officials EC 2016 AGM Report-Seminars and Upgrading, Athletics Ontario Officials EC 2016 AGM Report-Competitions

Financials

2015-2016 AO Financial Statements

AO Budget 2017-2018

Motions

2016 Motions


2015 AGM Reports and Minutes:

Minutes

Board Meeting Minutes 2015

Board Meeting Minutes (2006-2015)

Athletics Ontario AGM Minutes 2014 FINAL

Summary Notes 

2015 AGM – Summary Notes

Reports

Board Report 2015

Executive Director Report

Programs and Services Committee Report 2015, Technical Committee Report 2015, Competitions Committee Report 2015, AO HR Committee Report 2015, Executive Committee Report 2015, Governance Committee Report 2015, Governance Committee 2014- 2015 Workplan, Audit and Risk Committee Report 2015

Staff Reports

AGM OMA Report 2015 – Nov

Athletics Ontario Officials EC Chair Report 2015

Financial Statements

2015 Financial Statement

Board of Directors

AO Board Nominations 2015

BOD Motions 2015

Reference Material:

Proposed Bylaw Amendments

AGM Workshop PowerPoint Presentation (Club Excellence Program, Social Media Hacks & Run, Jump, Throw, Wheel (RJTW) Program)

Premier Supporters

Secondary Partners

Supplier