ROAD & TRAIL RACE ORGANIZATION MEMBERSHIP (*INCLUDING INSURANCE)
Athletics Ontario Member Community Sport FUNDING application closes APRIL 22 APPLY HERE
Athletics Ontario Road & Trail Race Organization Membership
Cost (includes HST)
- 500 – 999 Participants – $678.00
- 1,000 – 50,000 Participants – $1356.00
Registered Athletics Ontario Race Organizations that adhere to Athletics Ontario Sanction Criteria, have access to the following:
- Support: Provincial sport governing body support within municipalities as needed
- Professionalism: Demonstration of professionalism as a Race Director
- Promotion: Enhanced event promotion through exposure on Athletics Ontario website and social media platforms, and at least one feature in weekly newsletter around the time of your event
- Discounts: 25% discount to annual Race Director Summit
- Event Sanction Fee: Sanction application fee of $75.00 is waived for all annual races within your Race Organization (pending race sanction application approval)
- Comprehensive insurance coverage (as below)
Comprehensive insurance coverage for all of your events and activities including but not limited to: road/trail races, associated activities and events, and training groups (Insurance details can be found here);
*Day membership fee
1) General Liability *$0.15 per participant
2) Accident Death and Dismemberment *$0.15 per participant
The final cost, in addition to Race Organization member fees, depends on category of size of the Race Organization participant base; the numbers below are for total participants throughout the year
1-499: up to 200 participants are FREE, over 200 participants are charged ($25.00 administration + *$0.30per participant)
500-999 up to 700 participants are FREE, over 700 participants are charged ($25.00 administration + *$0.30per participant)
1,000-50,000: up to 1000 participants are FREE, over 1000 participants are charged ($25.00 administration + *$0.30per participant)
- If your Race Organization has a Board of Directors whom wish coverage under our Directors and Officers Liability policy additionally require:
- Athletics Ontario ASSOCIATE Membership
- 2022 ASSOCIATE REQUIREMENTS:
- Criminal Background Check – an annual requirement for registering as an Associate. You may submit yours to your Club Registrar or to [email protected].
- NCCP Safe Sport – This module must be completed and valid. To register for this FREE online module, please visit https://thelocker.coach.ca/
Once the applications are submitted or renewed please ensure to fill out a Sanction application or each of your events prior to requesting insurance certificates. Here is a breakdown of those steps
Apply HERE: AO Sanction application.
Races are required to apply each year and a unique Race Sanction Logo will be provided for use on Race/Registration website to illustrate to your participants your attention to detail in adhering to the provincial guidelines for a safe and high quality race.
- Guidelines: Provides criteria to ensure the safety of race participants
- Promotion: Sanctioned Races will be listed on Athletics Ontario’s sanctioned events list
- Affiliation: An approved sanction provides an official affiliation of your race with the Athletics Ontario; the Provincial Sport Governing Body
- Quality: The Athletics Ontario logo helps your participants identify your race as a high quality and safe race
- Agreement: AO Sanctioned races are required displaying your logo and unique sanction number on your race website which signifies compliance with AO standards of quality
- Fee: $75.00 *Race Sanction fees are waived for Athletics Ontario Race Organization members
Road & Trail Safety Recommendations regarding the ongoing COVID-19 pandemic
>>IMPORTANT UPDATE<< As of March 1, 2022 proof full vaccination for all eligible participants will no longer be required for Sanctioned Athletics Ontario road and trail races.
The following guidelines were created by Athletics Ontario in July of 2020, and subsequently updated , in order to provide a guideline for Ontario Race Directors to follow while developing Operational Plans for their events to maximize the opportunity for a safe event for participants during the time of the COVID-19 pandemic Athletics Ontario’s Road & Trail Return to Competitions Guidelines .
As of November 30, 2021 Athletics Ontario has updated our recommendations for Road and Trail Races to replace the above Risk Assessment and Safety Protocols to instead follow local Municipal and Public Health guidelines relevant to the jurisdiction and facility within which the race operates. Race Directors are welcome to use the above Return To Competition Guidelines should the jurisdiction require any aspect of it.
These guidelines are subject to changed depending on updated governmental guidance.
2022 Trillium Running Series **NEW FORMAT**
The Trillium Running Series is back for 2022!
The purpose of the series is encourage and reward Athletics Ontario member participation in AO Sanctioned races. New for 2022, all AO Sanctioned Road and Trail races will have the opportunity to be a part of The Trillium Running Series. You will have the ability to “opt in” to the series during your Sanction Application Process.
Athletics Ontario will reward top participants (based purely on participation) with year end prizes.
5th Annual 2022 Race Director Summit
The Race Director Summit is an annual gathering of race directors community that began in 2017. It is a mastermind of knowledge sharing and expertise in all areas of the race directing field. Past summits have been held both in person and virtually. Check out the information from our most recent summit here: 2021 Virtual Race Director Summit.
Race Director Town Halls
Athletics Canada Course Certification
Check out the Athletics Canada Certified Courses List
More details on having your race certified can be found here.
Virtual Race Safety Recommendations
- Follow the advice of your local public health authority, to help stop the spread of coronavirus
- Pre-plan your route with safety in mind. Websites like https://www.gmap-pedometer.com/ can help you source the correct distance and allow you to pick routes with the least amount of busy street intersections
- Avoid high traffic pedestrian and vehicle areas. Run or walk close to home in your neighbourhood during a quieter time of day
- Adhere to social distancing practices while you are out running or walking. Can you safely pass someone? Can you run safely on the road? Make sure you always have a safe way to move around people to maintain 6 feet of distance.
- Wear appropriate clothing. Be visible and dress for the weather
- Bring fuel, hydration and hand sanitizer
- Carry a cell phone with you during your virtual race and tell someone the route you are running in case of an emergency
Road & Trail Contact: Sheryl Preston
Email, at [email protected]